Office Manager - Autobahn Motors in Belmont, CA at Sonic Automotive

Job Description

Summary:

The Office Manager will support accounting operations at Autobahn Motors, partnering closely with our Controller to deliver accurate financials, streamline processes, and lead office teams across multiple rooftops.

This role requires strong dealership accounting experience, proven leadership capability, and the ability to manage complex workflows in a fast-moving, high-volume environment.

You’ll be a key resource for month-end close, process improvement, and day-to-day operational support while helping guide the business offices toward consistent performance.

Duties and Responsibilities:

• Support monthly financial statements, reconciliations, and schedules for dealership.
• Oversee daily accounting operations including journal entries, payables, receivables, and general ledger accuracy
• Monitor inventory, cost-of-sales entries, adjustments, and expense accuracy across all rooftops
• Lead, coach, and support office staff including accounting clerks, reception, and cashiering teams
• Maintain consistent business office processes, documentation, and workflows across all locations
• Assist with fixed asset tracking, depreciation, prepaid reconciliations, and month-end close tasks
• Analyze expense trends and financial data to support operational decisions
• Drive process improvements and help implement new procedures, policies, or efficiency initiatives
• Partner with the Brand Controller to resolve escalations, system issues, and cross-store operational challenges
• Prepare materials and support internal and external audits as needed
• Provide backup support for key administrative functions during peak periods or staffing gaps
• Process Payroll for all dealership personnel and review/clean all payroll schedules
• Post Daily Bank
• Review/Post all bonuses
• Complete Monthly Workpapers
• Review and provide explanation on aging AR balances
• Send out Weekly Asset meeting Template to management team
• File quarterly tire tax
• 8300 Review
• Approve invoices/check requests in RPM

• Must have prior experience as an Office Manager, Assistant Controller, or senior accounting lead in an automotive dealership.
• Strong command of dealership accounting, financial statements, and month-end close.
• Proven leadership skills with the ability to coach.
• Excellent communication skills with the ability to partner with managers, directors, and senior leadership.
• High level of organization, time management, and the ability to prioritize across several rooftops.
• Strong problem-solving ability and comfort making decisions in a fast-paced environment.
• Commitment to ongoing professional development and continuous learning.

Required:

• All applicants must be authorized to work in the USA.
• All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license.

(The Office Manager Position has a Pay Scale consisting of the following elements and ranges.  Wages include Base Annual Salary Compensation of between $72,000 and $96,000.)

Schedule:

• Full Time
• Monday through Friday availability  

It's time to make the most important move of your career.  From our cooperative, team-based approach, to our more than 1,000 internal advancements each year, it's easy to see the difference. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer.

All your information will be kept confidential according to EEO guidelines.

Apply Now