Facilities Assistant Project Manager in Charlotte, NC at Sonic Automotive

Date Posted: 2/10/2020

Job Snapshot

Job Description

Reports to Vice President of Facilities/Development. The primary company representative responsible for the overall direction, successful completion, and financial outcome of assigned project developments. Directs and supervises activities related to project design, project cost, contract administration, change orders, procurement, and schedule requirements to ensure projects are completed in an effective manner to the quality expectations of SAI. Maintains a relentless focus on meeting and exceeding internal customer/SAI stakeholder needs and expectations through the life of the project. Performs functions as the day-to-day leader of the ongoing assigned projects on behalf of SAI Facilities Department. Responsible for coordination with all required public authorities to obtain needed permits, approvals etc.
Duties and Responsibilities
Project Management Responsibilities
  • Possess the ability to manage multiple projects simultaneously.
  • Create and manage an integrated project milestone schedule which includes all facets of the project development to include OEM, SAI, Design Team and Construction activities.
  • Identify and obtain all jurisdictional approvals as required for successful project delivery
  • Ensure program requirements are understood and implemented to designs and budgets.
  • Develop effective strategies with design team to achieve jurisdictional approvals that results in most cost effective project possible for Sonic.
  • Ensures compliance of designs with SAI playbook, and design standards.
  • Understands and interprets the OEM requirements and communicate them as appropriate.  Assure SAI designs are in compliance or coordinate variance if needed.  Any variances/conflicts should be discussed with VP of Facilities Development prior to submission.
  • Lead the organization of internal SAI stakeholder project reviews.  Ensure follow up items are addressed effectively.
  • Ensure Design team implements an effective design confirmation process.
  • Obtain from design team a presentation package for SAI standard project approval process.
  • Identify qualified contractors, subcontractors, and establish long term relationships to deliver value to SAI.
  • Coordinate with Cost Analyst/Preconstruction Director in obtaining bids and recommending best value design firms/contractors etc. as required to VP Facilities Development for project execution.
  • Regularly manage project cost expected cost estimates with assistance from Cost Analyst/Preconstruction Director as needed. Other financial management aspects include accounts payable, cost projections and project financial close-out.
  • Coordinate and communicate development plans with dealership management and landlords as necessary, obtaining approvals when applicable.
  • Develop the procurement strategy and identify long lead time items specific to the project.
  • Execute all Owner Furnished Item buyout – shop equipment, furniture etc
  • Ensure all potential scope gaps have been identified and successfully planned for.
  • Manage all financial aspects of the project to include accounts payable, cost projections and project financial close-out.
  • Maintain strong project controls records including any warranty documentation.
      • Timely Project Schedule Development and Regular Updates
      • Make certain that document control plan is being implemented on projects that will result in a final record set of documents.
      • Ensure that all materials being installed comply with contract and are approved by Architects.
      • Ensure strong quality control processes are being planned and implemented on projects by our vendors.
Transition from Construction to Operations Responsibilities
  • Provide leadership in coordination of all aspects of punch list/close out with the Operations team during the construction close out phase.
  • Coordinate the completion of the project close-out process to include commissioning, as-built documentation and Operations/Maintenance Manuals, key and FOB handover etc.
  • Verifies that all warranties and as builts have been input to the portfolio database by the construction teams.
  • Assure that all required training has been performed in accordance with playbook.
Culture, Leadership and Employee Development
  • Serves as a role model and promotes professional behavior.
  • Participates in and supports training programs, and commits to the development of department and of self.
  • Develop ability to manage multiple large size project teams
Perform miscellaneous duties as assigned.
Essential Capabilities
Core Values
Band Specific
  • Focus on Excellence
  • Foster Teamwork & Collaboration
  • Respect & Value Others
  • Integrity
  • Thinking Skills
  • Results Driven
  • Establish Priorities
  • Interpersonal Sensitivity
  • Motivate & Inspire Others
  • Mindful of Risk & Safety
  • Influence
  • Business Acumen
  • B.S. in Construction Management, Business or equivalent progressive work experience
  • Demonstrates solid presentation skills and verbal/written communication skills.
  • Able to make decisions under tight deadlines.
  • Able to organize people, tools, and equipment and plan/manage multiple activities to accomplish desired results.
  • Demonstrated leadership skills with ability and willingness to face challenges, direct others, and effectively address conflict.
  • Exhibit commitment to quality by evaluating project-related processes and making necessary changes, using customer input to make improvements, and meeting/exceeding internal and external customer expectations.
  • Strong computer skills including the ability to use word processing, spread sheets, and database applications and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
  • 0 – 3 years of facilities project management/development experience and/or other relative experience. Depending upon experience and complexity the years of experience may vary.
Working Conditions
  • Some of the work is completed in an office setting at the main office.
  • Some work shall be performed on construction sites.
  • Regular travel will be required.

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